Transaction Requirements
Corning has an ongoing program to monitor and improve the quality of transactions that support our buying and paying processes. Our suppliers play an important role to ensure the information that drives these processes accurately represents contractual requirements, is error free, and facilitates timely payments. Our policies require that all goods and/or services be purchased using an approved Purchase Order, P-Card or eCatalog solution. Failure to comply can result in a rejection of your invoice as well as disciplinary actions against the Corning employee involved.
In addition to stated terms and conditions and other contractual requirements, Supplier transactional responsibilities include the following:
Purchase Order Review and Acceptance
Unless otherwise specified in a contract, Purchase Orders must be received from an authorized Corning representative before a product can be shipped or a service performed. The information on the Purchase Order is binding and drives all downstream transactions (including payment). It is the supplier's responsibility (prior to fulfillment) to validate that Purchase Orders represent accurately the terms of sale (what is being delivered, pricing, unit of measure, etc.). Suppliers must notify the Corning requestor regarding errors so that corrections can be made and an accurate Purchase Order issued. Fulfilling to an inaccurate Purchase Order will cause errors and potential payment processing delays.
Shipment & Delivery
Delivery of goods or services must be performed in accordance with the Purchase Order requirements. Shipment of products must be delivered to the stated ship to address on the Purchase Order. All product shipments must include an itemized Packing Slip in each container or package. Minimally, Packing Slips must include:
- Corning's authorized Purchase Order number
- Line item number
- Description of line item
- Manufacturer Part Number (if applicable)
- Quantity/UOM of line item
- Supplier Packing Slip Number (shipment identification number)
Other requirements may apply based on transportation, supply chain, or commercial requirements.
Receiving is required in order to systemically match and generate payments to Corning's Suppliers. To ensure accurate and timely receiving and therefore payments:
- The required pack slip information (listed above) must accurately match the Corning Incorporated PO. Missing or incorrect packing slip information will require follow-up and will also cause delays to receiving and payment.
- Ship only to the address specified on the PO, deliveries made to individuals or to locations other than the PO ship to address may cause delays in receiving.
- Notify the Corning requestor/buyer prior to Purchase Order acceptance that product delivery cannot be made as specified on the Purchase Order.
- Clearly indicate on the packing slip when items have been purchased using a Corning Incorporated P-Card, or have been provided as samples (no charge, no PO).
Over Shipments
Unless otherwise stated in contractual instructions, shipments cannot exceed stated quantities on the Purchase Order. Over shipments will require the issuance of a PO Change Order. The supplier must notify the Corning requestor/buyer to authorize the over shipment. The Corning requestor/buyer must issue the appropriate change order prior to delivery of quantities in excess of the replacement order request.
Invoice and Payment
Payment requests to Corning must match the Purchase Order and Shipment information. Prior to invoice submission, suppliers must verify that the invoice accurately matches the Purchase Order requirements and the products or services delivered. If there is a discrepancy, the supplier must notify the Corning requestor/buyer prior to invoice submission for resolution. This may result in a change order being issued (by the Corning requestor/buyer) to ensure that the Purchase Order, Shipment, and invoice information matches.
Corning Incorporated requires basic information from our suppliers in order to process an invoice.
- The Corning Purchase Order number must appear on your invoice for all services and products that require a Purchase Order. If no Purchase Order is required, the requestor name and department number must appear on the invoice.
- The invoice must match line items, descriptions, quantities, and prices with the corresponding information on the purchase order. If the information does not match exactly, payment may be delayed.
- Use the same "Ship To" and "Bill To" Address as specified on the Purchase order
- Do not invoice for items that are not on the purchase order.
- Do not invoice prior to the delivery of the material and/or services.
Please review the Example Invoice to see a sample of an invoice and Corning's requirements. Invoices do not need to look exactly like this example, although they must contain all of the information outlined on the example. Please contact the buyer listed on your purchase order with any questions.
Payment Terms & Options
Unless otherwise negotiated and made part of the Purchase Order contract, Corning's standard payment term is NET 60 days. Payment dates are calculated from the date Corning confirms delivery of products or services and the receipt of a properly prepared invoice at the bill-to-address indicated on the Corning Purchase Order, which ever is later.
When submitting invoices our preferred method of delivery is to receive your invoice through electronic means such as email or eInvoicing solutions. We also accept fax and paper invoices if you do not have electronic capabilities.
Electronic Funds Transfer (EFT) is the Corning preferred payment method and it is encouraged that all suppliers enroll in this program. For details on enrolling in the Corning EFT program visit Supplier Payment Options.
eCatalogs
Corning's procurement system supports buying through supplier catalogs. For more information on Corning's eCatalog program contact your procurement representative.